Subscription emails for flow completion Tableau Prep

0:00Hey Tim here, in 21.4 you can now set up a

0:02subscription for flow completion. So

0:04essentially

0:05you get an email when a prep flow has

0:07finished running. You can see here that I

0:09've actually got

0:09one it says the flow run was successful, it

0:12's got my information on it and it

0:14essentially has the

0:14name of the site flow and a few other bits

0:16of information and more importantly I can

0:19actually

0:19click on these links and go straight to the

0:21data source and check this out. In this

0:22video I'm going

0:23to show you how to set these up for

0:25yourself. You can see here that I've

0:26actually got a subscription

0:27set up that's the one that triggered the

0:29email I just showed you. Let me show you

0:31how to set one up

0:32for yourself. Okay so what I'm going to do

0:34is I'm going to head over back to the

0:35overview tab because

0:36this is the actual flow that I was using.

0:38If you don't know how to get to a flow just

0:39go to the

0:40explore tab and then go to this little drop

0:42down and you can essentially filter down to

0:45all the

0:45flows you need just there and once you've

0:47done that you can go back to the flow that

0:49you need

0:49and you're pretty much set. Now you can see

0:52that this particular flow has a schedule.

0:54You can see

0:54the status of this last run just a few

0:56minutes ago before I recorded this video

0:59and the schedule is

1:00an hourly schedule. So what I'd like to do

1:02is set up an email that responds to that

1:03schedule to let

1:04me know when it's finished so that I can

1:06then know that some data is up to date

1:08essentially. So what

1:09I can do if you go to the schedule task you

1:11can see that this task is already here. You

1:13do need a

1:14schedule task for this to work. If you don

1:16't you won't be able to create a

1:17subscription because

1:18the subscription needs to know which task

1:20to send the email after. It's a bit like a

1:23sort of follow

1:23on request essentially. So if I go to the

1:25subscriptions tab this is actually where

1:28you can

1:28set one of these up. You can see I have one

1:29here but I'm going to click on this

1:31subscribe button

1:32just there and once we've clicked on that

1:34we should get the option to set this up.

1:36Now you'll

1:36be asked to choose a frequency so this is

1:38sort of weird because it it should just

1:40sort of default to

1:41one of the frequencies you've already got

1:43so you do have to select that from the drop

1:45down. If it's

1:46the only one I think this should just

1:48default to that selection because if there

1:51's only one what

1:51else are you going to pick. So if you hover

1:54over this little I do get a bit of

1:55information about

1:56that flow and what's going on. So if I go

1:58ahead and click on that and I can say look

2:00send this to

2:01myself in particular I'll send it to a few

2:04of my emails here so we can see all this

2:06going on. You

2:07can also just tick this box into me and

2:09clear all of this and it will essentially

2:12just also work.

2:12Name the email however you want subject

2:15flow and everything else. You can also

2:17include a link to

2:18the published data source in case you want

2:20to go and check that out maybe you want to

2:22know when a

2:22data source has been updated so you can go

2:24do some work with it maybe and ask data or

2:26something like

2:27that but nonetheless you can go ahead and

2:30include the name of the data source and the

2:32linked data

2:33source then hit subscribe and that is

2:35pretty much the subscription setup. Once

2:37that's in there it

2:38gets added into this particular setup and

2:40you're good to go. Now the reason you didn

2:42't see it get

2:42added there is because I actually already

2:44have that exact schedule there so it's not

2:46going to

2:47set up a second one when the first one is

2:49already doing the job. So just to show you

2:51that that does

2:52work I'm just going to go ahead and I'm

2:54going to delete this just by clicking unsub

2:56scribe. Go ahead

2:57that will disappear from the list go ahead

3:00in there go back in just set this up to

3:02send to myself.

3:04We'll leave everything else as default we

3:05'll go ahead click all the links I did that

3:07super quick

3:08and now when we hit subscribe you see that

3:10it turns up again. So that's just something

3:12to be

3:12aware of if you choose a schedule that

3:14already exists then it's not going to set

3:16up a new one

3:16but if you choose a schedule that is new

3:18that the data source is subscribed to then

3:21it will show up

3:21when you add it on here. That's pretty much

3:23it it's a nice sort of quality of life

3:25improvement

3:25it's useful for people who want to know

3:27when a data source that they connect to in

3:29Tableau

3:29prep has been up to date so then they can

3:31hop in and go and do something or check

3:33something inside

3:34a Tableau. Maybe it's a weekly data refresh

3:36that's done by Tableau prep maybe it's a

3:38process that you

3:38need to know exactly when it's done so you

3:40can go in and do something yourself so

3:42maybe you take

3:43part of the next step of that maybe your

3:45workbook needs republishing as a result of

3:47this whatever

3:48you're using it for this is a nice quality

3:50of life improvement. Okay thanks for

3:51watching I really

3:52appreciate your viewership if you haven't

3:54done so already check out all the other

3:55videos I've done

3:56on prep tiling and also prep parameters

3:58that one escaped me briefly for a moment

4:01and also all the

4:02other videos I've done in the past and

4:04previous releases on Tableau prep and yeah

4:06by all means

4:07let me know if there's something missing

4:09that you'd like me to make a video of and

4:10your viewership

4:11is much appreciated always love the you

4:13know positive response I get on the channel

4:15so thanks

4:16for watching and if you don't like what you

4:17're seeing let me know what you'd like to

4:18see instead

4:19in the comments and I'll catch you in the

4:21next one.