How to export to PowerPoint in Tableau Desktop 2019.1 and newer

0:00In Tableau 2019.1 Tableau have added the

0:05ability to export dashboards to PowerPoint.

0:08This was a commonly requested feature

0:10because what people used to do is take

0:12exports of

0:12images and then have to place them in

0:14PowerPoint.

0:15So this will do that in one move.

0:17So let's just export this as a PowerPoint.

0:20What Tableau will do is it will open up the

0:21interface, it will ask you where you'd like

0:23to download the item.

0:25I'll just send this to my downloads.

0:27I'll save it there.

0:31And then if I go to my downloads and take a

0:35look at the file, you can see it's exported

0:39this particular workbook to PowerPoint.

0:47Now one thing to bear in mind is it will

0:49export every single tab in the dashboard.

0:51So if I go to the second page, you'll see

0:55that this is all that.

0:57And that's pretty much the feature.

0:58Now one thing to bear in mind, if you have

1:01any sheets that are available in the dash

1:03boards

1:04that aren't in dashboards, if that makes

1:06sense, it's going to export these to fit

1:10the PowerPoint

1:11view.

1:12So in this example, if this was actually up

1:14on the screen and you may be showing this,

1:17this might be really hard to read.

1:20This is definitely really, really hard to

1:21read.

1:22So you have to bear this in mind.

1:23It's not going to do the best job of

1:25getting everything to fit in the screen.

1:28And secondly, you can't scroll inside of a

1:31slide in PowerPoint.

1:33So a common question people often ask is,

1:36can they embed a tablet dashboard inside of

1:40PowerPoint?

1:41Well, to do that, you'd need a web object.

1:43And if you could put a web object inside of

1:45a PowerPoint presentation, then I think

1:47your

1:48IT security would probably be around your

1:50desk very, very quickly.

1:52It's not a very secure sort of reliable

1:54thing to do, because then that just opens

1:56up a door

1:57that someone could send you something

1:59insecure.

2:00So you just have to bear that in mind.

2:03It's a common request, but I don't think

2:05people often consider the implication.

2:07So if you want to keep that interactivity,

2:09the best thing to do is actually just give

2:11people access to Tableau server or Tableau

2:14online.

2:15And then that way they can actually browse

2:17and interact with the visualization as they

2:19're

2:19supposed to.

2:20So if I go to this view, and I go down,

2:21this is the experience that users are

2:23supposed

2:24to have the ability to hover over and even

2:27drill down into the raw data that's driving

2:29that analysis.

2:31That's what interactivity is about.

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