0:00Hey, Tim here. In today's video we're going
0:01to be covering how to get ready for the
0:03virtual version of the Tableau conference
0:06in 2022.
0:07Now for the first time Tableau is running
0:08both a virtual and an in-person conference,
0:11but I'm just going to be focusing on the
0:12virtual conference in this video.
0:14In a separate video after conference I'll
0:15talk about conference in general.
0:17Before we get stuck in, I'm actually going
0:19to be doing a live stream of the main
0:21keynote and possibly a couple of other
0:23sessions as well, not least iEnviz and also
0:25the devs on stage sort of rehash.
0:29So be sure to check that out. I'm going to
0:30be joined by a previous guest, Andre.
0:32Last year we did it with Ravi, but Ravi is
0:33going in person. I'm staying virtual, so I
0:36'm going to be butting up with Andre to
0:37cover all the sessions we're going to be
0:38doing in real time.
0:40We're going to be doing a very interactive
0:42session over on YouTube.
0:44We're going to try and also simultaneously
0:46stream it to Twitter and Instagram where
0:48possible, but nonetheless if all you do is
0:50watch our session then go ahead and catch
0:52us on YouTube.
0:53You can find that on the main channel page
0:55as an upcoming stream. Just hit remind me
0:57and YouTube will ping you. We'll try and
0:59ping you when we go live as well, so be
1:02sure not to miss out on it.
1:03Now when you head to the Tableau web page,
1:05if you just go to Tableau.com, you can't
1:07miss a Tableau conference. It's right on
1:09the home page.
1:10Go ahead and click register and once you're
1:12there you'll get this page and in this page
1:14you can just go ahead and register.
1:16If you're already signed into your Tableau
1:17account, it will be able to register you
1:19with those details, but if you're not
1:21registered then of course it's going to ask
1:23you to create a Tableau account.
1:26Then you can register for conference. That
1:28tends to be how those two things work.
1:30Once you've registered, you should have a
1:32page like this. This is essentially your
1:33personal information. It will have the
1:34details about your attendance.
1:37The virtual conference is free so there's
1:38no fee to pay. If you are attending in
1:40person, then this page will look the same
1:42except for you will have had to pay for the
1:44conference to get that sort of confirmation
1:46.
1:47Once you've got everything registered, you
1:48can of course head to the conference and
1:50you can just do that by clicking this
1:51button here that says Tableau conference on
1:52the right hand side.
1:54Click on that, it opens up a new page and
1:55you're pretty much ready to set yourself up
1:57for conference.
1:59Now I'm going to walk you through how this
2:00page works. It's really quite simple. It's
2:02very similar to last year so if you took
2:04part in the virtual conference last year,
2:06you can finish watching this video here.
2:08There's nothing new to watch. There's only
2:10a couple of things that have been omitted
2:12from this conference so I'll try and cover
2:13those a little later on.
2:15I'll put something in the timestamps titled
2:17"What's missing from this year's virtual
2:19conference".
2:20Now when you head to this page, as you
2:21scroll down you've obviously got a summary
2:23of everything that's going on.
2:25Here are the key things to pay attention to
2:26. First of all, there are three different
2:28time zones.
2:29It's very similar to last year but you have
2:31the specific dates and times for each time
2:33zone.
2:34And actually the time zones make a lot of
2:36sense but my feedback to you here is if you
2:38can at all help it, watch the American
2:40version.
2:41The American version is happening
2:42simultaneously with the live conference and
2:45therefore you won't be missing out on
2:46conversations as they take place.
2:49It's no surprise that of course the people
2:51attending tend to be quite vocal in the
2:53community so if you're going on Twitter and
2:56you're watching it maybe with a day lag or
2:58two day lag,
2:58you'll get this sort of weird experience
2:59where most of the conversations have
3:01already been had because a lot of the
3:02community members, even those from your
3:05home country who talk about that topic,
3:07will have attended the conference and so
3:08they'll be doing it in the American time
3:10zone.
3:11So definitely try and watch everything in
3:12the American time zone. I'll show you how
3:14to understand which time zone the content
3:16is in once we start to look at the schedule
3:18.
3:19The sessions to look forward to, these are
3:21always a must in my opinion.
3:23iInvis, the keynote and the keynote speaker
3:25which this year is Hannah Frye who's a
3:27mathematician here from the UK but she's
3:29going to be doing a session in London.
3:31You've got the Tableau Doctor sessions and
3:32then you've got the ability to connect with
3:34people.
3:35Let's break each of these down. First let's
3:37start with the schedules.
3:38Now when you're planning your schedule
3:39there's two ways to do this. There's the
3:41session program and the session library.
3:43If you go to session program, think of this
3:45as a TV guide. It essentially has all the
3:47sessions running at any given time but it's
3:50mapped to your time zone that you're
3:52currently in.
3:53And it's essentially reading that time zone
3:54from your computer. So the time here 5 p.m.
3:57is my time zone here in the UK.
3:59If you visit this in another part of the
4:00world, this time will reflect your
4:02particular time zone.
4:04And so it shows you the relative time for
4:07the content across all the regions against
4:10your time zone.
4:12So here you can see that the American
4:14session starts on May the 17th at 5 p.m. UK
4:17time.
4:18In the American schedule, if I just go back
4:20to the page, let me go back to the home
4:21page here in another tab, you can see that
4:23it's actually a 9 a.m. start.
4:25So these sessions are showing you
4:26relativity if that makes sense.
4:29And if you've added something to your
4:30session, it shows up as blue. You can see
4:32this session here is blue.
4:34If you haven't added something, you can see
4:36that it remains sort of this darker shade
4:38of blue.
4:39And what you can do is you can just browse
4:40the sessions like this, a bit like a TV
4:42guide.
4:43And you can sort of say, OK, I want to go
4:45to this session on data culture.
4:47I want to go to this session on all things
4:50data.
4:51And I want to go to this session on the
4:53tableau economy.
4:54And you can keep going down. I hate that it
4:56kind of takes you back to the top every
4:58time you pick something.
5:00Kind of makes it for a painful experience
5:01getting to the very bottom.
5:03But thankfully, there's not that many
5:04sessions each day. So it's quite easy to do
5:06that.
5:07And you can sort of get to the bottom of
5:08the session. I'll also add this last
5:10keynote here as well from Hannah Fry.
5:13Now, when you get to the end, you see you
5:14get the end of the first broadcast.
5:16And of course, on the first day, there's
5:17only the American broadcast.
5:19If I go to the next day, just over here at
5:21the top, you'll see that the next day
5:24starts at least in the UK at 2 a.m.
5:27And this is the Asian specific broadcast.
5:29And of course, you've got the keynote again
5:31.
5:31The various sessions we've just seen again.
5:34And then we get the beginning of the
5:36European session at 9 a.m. UK time.
5:38And so you get the third running of all of
5:40these.
5:41So I'm not subscribing to any of these
5:42because I'm going to try and catch all of
5:43this using the UK time zones and American
5:47broadcast.
5:48If that makes sense. So you can go ahead
5:49and add everything here and it's pretty
5:51easy.
5:52Now, the other way to add content, if you
5:54go back to the homepage, if you go to the
5:56sessions and this time you go to the
5:58session library.
6:00Now, the session library is a bit more like
6:01a search experience.
6:02If you go down here to roll, you can
6:03essentially filter the sessions to the
6:05particular sort of background you're in.
6:08And you can pick a topic as well. Let's say
6:10you want to learn more about the Tableau
6:13exchange.
6:14You'll see it filter sessions for the
6:16analysts that are about the Tableau economy
6:18.
6:19And you can see all of those sessions are
6:20there. And then you can go ahead and add
6:21them.
6:22Now, if you want to add them to a specific
6:24time zone, you can then go ahead, select
6:26the broadcast region, pick the specific one
6:28you want.
6:29I'm going to go for the American ones. And
6:31now I'm not seeing duplicates of the
6:32session.
6:33So you can go ahead and add a live Tableau
6:35accelerators jumpstart.
6:37And let's look at Spotlight as well that
6:39will build that session there.
6:41So now you've had this experience, you've
6:43sorted everything, you've put everything
6:44into your schedule.
6:46Now you might want to look at your schedule
6:47. The fastest way I can think of doing this,
6:50if you go to the MyTC page, it actually
6:52does show you like a schedule of just the
6:54sessions that you've selected.
6:57You can see it's not quite got the same
6:58sort of timetable as we saw before, because
7:01this is just the content that you've said
7:03yes to.
7:04So you're kind of filling up these slots
7:06like a calendar and you can sort of see
7:07them in one place.
7:09You can also download the calendar so you
7:10can go over here to the download option.
7:12And if I do that, I'm actually just going
7:14to save this to my desktop.
7:16You can see I've actually already done this
7:17once or replace the one that was there.
7:19And then if I go to my calendar of choice,
7:21which in this particular case is Fantastic
7:23Al, I can actually open this particular
7:26event.
7:27And let's just add this in. I'll import it
7:29to this untitled calendar. We'll put 11
7:31events and let me open it up on screen.
7:34So there you go. And you can see that I've
7:36actually got my sports calendar showing
7:38here as well, but you can see all the Table
7:40au conference sessions that I've essentially
7:42added here.
7:43Just let's just exit that. All the Tableau
7:46conference sessions have just been added in
7:48this sort of large space.
7:50I keep trying to add another event. I don't
7:52know why I'm doing that, but you can see
7:53the events are just here on the left hand
7:54side.
7:55So it's a really good way of doing this.
7:57Each of these sessions will have a link as
7:59well.
8:00So if you double click any of them, you can
8:01obviously just select a link. It will take
8:02you straight to the event and you'll see
8:05that they are all pretty much on point.
8:08Now, when the event is running, this page
8:10will change so slightly. So you'll be able
8:12to see all the currently running sessions
8:15and you'll be able to sort of log into
8:16different channels that are running these
8:17sessions.
8:18The way to think of this, if I go back to
8:19the session program, is you'll essentially
8:22have multiple channels.
8:24So you'll have six channels, one, two,
8:26three, four, five and six. So these
8:28vertical columns represent channels.
8:32And so you want to make sure that you go to
8:33the appropriate channel for the appropriate
8:36bit of content.
8:37So all things data, for example, is going
8:39to be running on channel three.
8:42The customer 360 analytics content and the
8:44Tableau economy content is all going to be
8:47running on channel four.
8:49And so that's a pretty sort of general
8:51overview of how the scheduling works. Now,
8:54the last thing you might want to do is to
8:55connect with people virtually.
8:57Now, one of the ways you can do that is
8:58during the sessions, there's actually a
9:00Slack channel that's created specifically
9:02for that session.
9:03So you can go ahead and click on this and
9:05it will launch the Slack for Tableau
9:07conference.
9:08It will ask you to log in, review some
9:09community guidelines. Once you've agreed,
9:12everything is good.
9:13You should be able to go straight into the
9:14Slack experience. And from here, you can
9:16just start talking to people.
9:18So this is happening in Slack. You can
9:20actually add this in your Mac or Windows
9:22version of Slack if you have the desktop
9:25app already or if you use Slack already.
9:27So rather than having to go through the
9:28browser, you can just hop in and you'll see
9:30that the channels already set up.
9:33So the six different channels are already
9:34set up. The get help channel is already
9:35there. People are already posting things in
9:37here, but it's mostly Tableau.
9:41And of course, people have hopefully
9:42started to introduce themselves. So no one
9:44's introduced themselves just yet.
9:46But there's a bunch of sort of basic
9:47content. I think at the moment the channels
9:49have been disabled. So that's why no one
9:51has said anything.
9:53So once conference starts, hopefully you'll
9:55be able to start to add to this content in
9:58the future.
9:59But if I head back, the other way you can
10:00connect is the Tableau community. This is
10:02not a new thing. You can do this at any
10:04moment in time.
10:05Tableau just signposting you to this in
10:06case this is the first time you've
10:08discovered this.
10:09So check out the Tableau community page. It
10:10's a little landing page that talks about
10:12all the different things that are going on
10:14in the community, the different ways you
10:16can get in touch, the different ways you
10:17can take part, whether it's user groups,
10:20forums.
10:21All of those are detailed here as well. So
10:23you can absolutely go and check those out.
10:25And then there's obviously the other ways
10:27of connecting. Now, this year we don't have
10:29brain dates and we don't have Tableau
10:32doctors.
10:33Those are purely reserved for the in-person
10:35experience. I get why this has been done in
10:37some sense because essentially I think it's
10:39a bit hard to split resources for this kind
10:41of thing to both manage in-person and
10:43virtual brain date.
10:45And then obviously the platforms need to be
10:47able to separate those experiences. So you
10:49might want to only do in-person brain dates
10:55and you might in some cases might want to
10:56do a hybrid brain date.
10:58So someone in person talking to someone
11:00virtual. I don't know how that would work.
11:03So I think it makes sense that they've sort
11:04of separated it out.
11:05But nonetheless, those are not available in
11:06the virtual experience. So just be aware of
11:09that. You'll see them in the schedule.
11:11If I actually go back to the schedule and
11:13go to my TC22, you'll see the two areas
11:16here at the top.
11:17This is because for those people attending,
11:18they're using the same experience here to
11:20organize their conference.
11:22So the virtual platform is being used to
11:23schedule the whole thing. And in essence,
11:25you'll see the doctor and the brain dates,
11:28but they're not available to you if you're
11:29virtual.
11:30The final thing to do is to go and get a
11:31photo at the photo gallery. So you can see
11:33here there's a photo gallery.
11:35Go in and you can see the photos that have
11:36already been taken. If you want some
11:38inspiration, people are taking photos
11:40already.
11:41I've already seen a meme here, which is
11:43kind of funny. I love that. That's a great
11:46addition. Whoever did that top marks for
11:48creating that.
11:50But if you scroll down, you might be able
11:52to see some familiar faces. I took mine a
11:54few days ago. There I am. That's my photo.
11:57You can download this, muck around with it.
11:59It's pretty cool that they have this
12:00available. And people use this for profile
12:01photos.
12:02It's actually a great way of making sure
12:03you have an up to date conference photo,
12:06because one of the things with conferences
12:07that you want people to be able to find you
12:09want people to be able to network with you.
12:11So people have already been in and created
12:13a bunch of profile photos, which is
12:15absolutely fantastic. So I highly recommend
12:18that you do that.
12:19And then, of course, there's the hashtag
12:21data 22. You can find this across pretty
12:23much all social media platforms. So be sure
12:25to absolutely do that.
12:27And yeah, you're pretty much going to be
12:29ready to go. Now, the last thing I always
12:31recommend doing is the sponsors page.
12:33You don't need to sort of spend a lot of
12:34time on here, but I think it is worth
12:35understanding the different technologies,
12:37the different partners and what they have
12:39to offer.
12:40These tend to be technologies and partners
12:41that work a lot with Tableau. And actually,
12:43if you talk to some of them, you might get
12:45some interesting ideas of how you can
12:47integrate Tableau better in your
12:48organization.
12:50Last but not least, the help pages. This is
12:52a really, really good page. It has a video
12:54that shows you what to do before you go for
12:57in-person and virtual.
13:00But then you've also got some frequently
13:01asked questions, and these actually have
13:03been really well sort of curated. They
13:05pretty much covers everything you'd want to
13:06know about conference, both in-person and
13:08virtual.
13:09So be sure to check that out as well. So
13:12that's pretty much it for this video. That
13:13's everything in a nutshell. Try to sort of
13:15keep that as brief as I possibly can.
13:17A lot of it is similar to last year. So
13:18again, if you went last year, no worries
13:20there. All right. Thanks for watching. And
13:23I'll catch you in the next video.
13:24[Music]
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