# How to see content shared with you

> This is content from just-tim, the data-and-analytics channel by Tim Ngwena (formerly 'Tableau Tim'). Tim has 12+ years of hands-on BI experience and covers Tableau most of all, plus Power BI, Looker, Hex, SQL and data modelling, the analytics industry, and the craft of doing the job — always tool-agnostic and honest about the trade-offs.

- **Author:** Tim Ngwena (just-tim, https://just-tim.com/about)
- **Published:** 2020-08-12
- **Format:** Video · 6 min watch · transcript available
- **Topics:** Data visualisation, Tool strategy
- **Tools:** Tableau (cloud, permissions, server)
- **Canonical:** https://just-tim.com/posts/how-to-see-content-shared-with-you-in-tableau-server-and-tableau-online-2020-3
- **Watch:** https://www.youtu.be/pBsZ-lZ5mlA

I walk through the new Share with Me feature introduced in Tableau 2020.3, which lets you see content others have shared with you on Tableau Online and Tableau Server. I demonstrate how sharing differs from permissions, and what happens when content access is removed or deleted.

## Key takeaways

- The Share with Me option appears in the left-hand menu of Tableau Online and Server, showing content others have sent you along with who shared it.
- Sharing and permissions are separate concepts: sharing a view does not grant access, so a user must already have permission to actually open shared content.
- When permissions are removed, the item stays in Share with Me but shows a 'permission required' notice, and the user can request access via an automated email.
- When content is deleted from the server, it disappears entirely from the Share with Me section.
- Shared messages are captured in the notification email, giving recipients context on who shared and why.

## Chapters

- 0:00 The Share with Me feature
- 1:14 Recipients need existing access
- 1:30 Sharing a view
- 2:33 Removing permissions and requesting access
- 4:23 Deleting shared content

Watch the full video, read the transcript and use chapter deep-links on the page: https://just-tim.com/posts/how-to-see-content-shared-with-you-in-tableau-server-and-tableau-online-2020-3

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just-tim — Data and analytics, with a point of view. · https://www.youtube.com/channel/UC7HYxRWmaNlJux-X7rNLZyw · https://twitter.com/TableauTim · https://www.linkedin.com/in/timngwena